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Free security templates, checklists & forms
These are the working documents our officers and supervisors use on Sacramento-area posts, cleaned up so any property manager, HOA board, or site superintendent can use them. Print them, copy them, hand them to whatever vendor you use. No email gate, no download form.
PPO #122730Forms & Templates
Fill-in documents you can print today — incident reports, RFPs, emergency contact sheets.
- Free Incident Report Template for Property ManagersA consistent incident report form makes it easier to spot patterns, support insurance claims, and hand off clean documentation to law enforcement or counsel. Fill it out on paper or print-to-PDF right after an event while details are fresh.Open
- Free Security Guard RFP Template for Property ManagersThis template gives you a structured request for proposal you can send to multiple security vendors, plus paste-in scope-of-work language so every bidder quotes against the same requirements. Consistent scope language is what makes bids comparable.Open
- Free Emergency Contact Sheet Template for Property ManagersA single, current sheet posted at every guard station and front desk saves minutes during an emergency when minutes matter. Print it, post it, and update it every time a contact changes.Open
- Free Patrol Schedule Planner Template for Property ManagersRandomized, documented patrol timing deters crime far more than a fixed schedule intruders can learn. Use this planner to block out coverage windows and checkpoints before you hand it to your patrol vendor or in-house staff.Open
Checklists
Walk-the-property checklists for vendor selection, turnovers, and monthly reviews.
- Free Security Vendor Comparison Checklist for Property ManagersPrice alone is a poor way to choose a security vendor. This checklist scores licensing, insurance, staffing, reporting, and price together so you can defend your recommendation to ownership or the board.Open
- Free Move-In / Move-Out Security Checklist for Property ManagersMove days are a high-risk window for unauthorized access, propped doors, and lost keys or fobs. This checklist gives front-desk, maintenance, and security staff one shared list to run before and after every move.Open
Security Plans
Property-type security plan builders: apartments, construction, church, office, warehouse.
- Free Apartment Security Plan Template for Property ManagersUse this plan builder to document your apartment community's current security posture and roll out improvements in stages. It covers access, lighting, patrol, documentation, and emergency response in one place you can share with ownership or a board.Open
- Free Construction Site Security Plan TemplateActive construction sites lose tools, copper, and equipment fast, especially overnight and on weekends. Use this plan to document your site's current controls and roll out coverage in stages as the project moves through phases.Open
- Free Church Security Plan Template for Facility ManagersChurches balance an open, welcoming campus with real safety needs during services, events, and off-hours. This plan helps facility managers and safety teams document current controls and add coverage without changing the character of the campus.Open
- Free Office Building Security Plan TemplateOffice buildings need a balance of welcoming access for tenants and visitors with controlled entry after hours. Use this plan to document current controls and roll out improvements without disrupting daily operations.Open
- Free Warehouse Security Plan Template for Facility ManagersWarehouses lose inventory most often at the dock, not the front door. Use this plan to document driver check-in, trailer seal, and after-hours controls, then roll out improvements in stages.Open
Board & Budget
Budget math, metrics, and the slide order that gets a security proposal approved.
- Free Security Budget Worksheet for Property Managers and HOA BoardsTurning security coverage into a defensible number of hours, rates, and total cost is the single most useful thing you can bring to a budget meeting. This worksheet walks through the math with a worked example so you can substitute your own numbers.Open
- Free Board Presentation Outline for Security ProposalsBoards approve security proposals faster when the problem, options, cost, and recommendation are presented in a clear, consistent order. This outline gives you that slide sequence along with talking points and a metrics table to track after approval.Open
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