Free Emergency Contact Sheet Template for Property Managers
A single, current sheet posted at every guard station and front desk saves minutes during an emergency when minutes matter. Print it, post it, and update it every time a contact changes.
Built for Property managers, HOA boards, and front-desk or patrol staff who need one authoritative contact sheet during emergencies. · Updated 2026-07-15
PPO #122730How to use it
- 1.Fill in every field — an incomplete sheet is worse than none because staff assume it is current.
- 2.Print copies for the guard station, management office, and mailroom or clubhouse.
- 3.Laminate or sleeve it so it survives being posted near an exit or desk.
- 4.Update it immediately whenever a vendor, board member, or utility contact changes.
- 5.Review and reprint it at least twice a year even if nothing changed, so staff trust the date on it.
Emergency services
Police / Sheriff (non-emergency)
Fire department (non-emergency)
Poison control
Nearest hospital / urgent care
Property contacts
Property manager — name and cell
Maintenance / facilities lead — name and cell
HOA board president or ownership rep
After-hours answering service
Security and safety vendors
Security patrol / guard company dispatch
Alarm monitoring company
Elevator service company
Plumbing / water shutoff emergency line
Electrical / utility emergency line
Locksmith
Posting checklist
- Posted at guard station or front desk
- Posted in management office
- Posted in mailroom, clubhouse, or common amenity area
- Copy saved digitally and shared with security vendor
- Date of last update printed on every copy
Notes on use
In a true emergency, always call 911 first. This sheet is a supplemental reference for follow-up and coordination, not a substitute for calling emergency services directly.
Free resource from Summit Force Security Group, PPO #122730. This document is general information, not legal, insurance, or compliance advice, and it is not endorsed by any government agency. Requirements change: confirm current rules with your insurer, association counsel, or the relevant agency before you rely on it.
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