Board Presentation Toolkit
Getting a security contract past an HOA or condo board usually fails for the same three reasons: the ask isn't tied to a specific incident pattern, the budget isn't broken down per door or per square foot, and nobody defines how the board will measure whether the money worked.
This toolkit gives board members and the residents who present to them a repeatable structure: how to win the vote, how to justify the line item against reserves and special assessments, and how to hold a vendor accountable once the contract is signed.
None of this is legal advice. Bylaws, CC&Rs, and California's Davis-Stirling Common Interest Development Act (Civil Code Sections 4000-6150) control what a given association can actually do; confirm specifics with association counsel before acting on anything here.
PPO #122730Getting the Vote
How to present the case for security to a skeptical board.
Budget & ROI
Per-door and per-square-foot math, and how it compares to loss.
Metrics & Vendor Questions
What to track monthly and what to ask before signing.
- Security Metrics Every Board Should Track MonthlyA board needs five recurring numbers each month: patrol coverage delivered versus contracted hours, incidents logged by category, average response time to alarm or resident call, resident complaints opened and closed, and budget spent versus approved. Without these, a board is renewing a contract on faith rather than evidence.Read
- Questions to Ask Security Companies Before You SignBefore signing, confirm the company holds an active BSIS Private Patrol Operator license, carries adequate general liability coverage, trains and background-checks its own officers rather than subcontracting blindly, and will provide written incident and coverage reports. A vague or evasive answer on licensing or insurance should end the conversation.Read
Want this applied to your property?
Our Sacramento dispatch will walk your site, mark the gaps, and quote patrol coverage in writing.
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Send a few details and a supervisor will walk your site, identify the vulnerable hours, and return a written coverage plan with flat hourly pricing — no obligation.
- Same-day response on urgent coverage requests
- Licensed, guard-card verified, uniformed officers
- GPS-tracked patrol reports delivered every morning
- Short-term, event, and long-term contracts available