Security Services Invoice Template
An invoice that shows hours by post, by date, with overtime broken out gets paid faster and disputed less. This layout matches what your timesheets already capture.
Built for Owner-operators and billing admins invoicing guard and patrol contracts. · Updated 2026-08-01
PPO #122730How to use it
- 1.Bill from approved timesheets, never from the schedule.
- 2.Break out overtime, holiday, and short-notice lines rather than blending them into one rate.
- 3.Reference the contract number and the covered period on every invoice.
- 4.Send within two business days of period close — late invoices get paid late.
- 5.Attach the hours summary; clients approving detail rarely dispute the total.
Invoice header
Your company, address, PPO number, phone, email
Bill to — client legal name, AP contact, address
Invoice number, invoice date, due date, contract number
Service period covered
Line items
| Date / range | Post or site | Description | Hours | Rate | Amount |
|---|---|---|---|---|---|
| Standing guard — regular | |||||
| Standing guard — overtime | |||||
| Mobile patrol visits | |||||
| Alarm response | |||||
| Holiday coverage | |||||
| Special event coverage | |||||
| SUBTOTAL | |||||
| TOTAL DUE |
Terms
Payment terms and accepted methods
Late fee policy
Billing questions contact
Notes to client
Coverage changes, credits, upcoming rate review
Free resource from Summit Force Security Group, PPO #122730. This document is general information, not legal, insurance, or compliance advice, and it is not endorsed by any government agency. Requirements change: confirm current rules with your insurer, association counsel, or the relevant agency before you rely on it.
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