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Security Guard Timesheet Template

A timesheet that captures meal periods and post codes does two jobs at once: it pays people correctly and it tells you which contracts are actually profitable.

Built for PPO owners, payroll admins, and officers logging hours across multiple posts. · Updated 2026-08-01

PPO #122730

How to use it

  1. 1.One sheet per officer per week; officers record time as it happens, not from memory on Friday.
  2. 2.Log the post or client code on every line so labor cost can be traced back to the contract.
  3. 3.Record meal and rest period start and end times — this is the line item that causes wage claims.
  4. 4.Officer signs, supervisor approves, then payroll enters. No unsigned sheet gets paid.
  5. 5.Reconcile against the published schedule and the DARs before running payroll.

Header

Officer name, employee number, guard card number

Pay period start and end dates

Pay rate(s) and any shift differential

Weekly hours

Use 24-hour time. Record meal periods separately — do not fold them into the shift.

DatePost / client codeTime inMeal outMeal inTime outTotal hrsOT hrs
Mon
Tue
Wed
Thu
Fri
Sat
Sun
WEEK TOTAL

Exceptions and certification

Missed or late meal / rest periods and the reason

Mileage or expenses claimed

Attach receipts

Officer certification

I certify these hours are accurate and I took all meal and rest periods except as noted above.

Officer signature / date

Supervisor approval / date

Free resource from Summit Force Security Group, PPO #122730. This document is general information, not legal, insurance, or compliance advice, and it is not endorsed by any government agency. Requirements change: confirm current rules with your insurer, association counsel, or the relevant agency before you rely on it.

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