Patrol Vehicle Inspection & Mileage Log
Marked patrol vehicles are your most visible asset and your biggest liability exposure. A signed pre-trip check every shift catches damage early and puts a name next to every mile driven.
Built for Mobile patrol operators running one truck or a fleet. · Updated 2026-08-01
PPO #122730How to use it
- 1.Complete before the vehicle leaves the yard — not at the end of shift.
- 2.Walk the vehicle and note existing damage with a photo, even if it was already there.
- 3.Record start and end odometer every shift so fuel and mileage reconcile.
- 4.Any red-flag item takes the unit out of service until it is corrected and signed off.
- 5.File logs weekly and review for repeat faults before they become a breakdown mid-shift.
Vehicle and driver
Unit number, year / make / model, plate
Driver name and license number
Date, shift, start odometer, end odometer
Fuel added — gallons, cost, receipt number
Pre-trip inspection
- Tires — pressure, tread, no visible damage
- All exterior lights, brake lights, and turn signals operational
- Amber warning / spotlight operational
- Windshield, mirrors, and wipers clear and functional
- Brakes and parking brake respond normally
- Fluid levels — oil, coolant, washer
- Registration and insurance card present in vehicle
- First aid kit, fire extinguisher, and flashlight present
- Company markings and decals intact and legible
- Interior clean, no personal or client property left behind
- Dash camera powered and recording
Defects and sign-off
Defects or new damage found
Location on vehicle, photo reference
Out of service? Yes / No — reason
Driver signature / date
Supervisor review / date
Free resource from Summit Force Security Group, PPO #122730. This document is general information, not legal, insurance, or compliance advice, and it is not endorsed by any government agency. Requirements change: confirm current rules with your insurer, association counsel, or the relevant agency before you rely on it.
Connected concepts
This page is a node in our security knowledge graph. Follow the chain instead of starting over.
Want us to run this on your property?
Our officers already work off documents like this every shift in the Sacramento region.
Tell us about your property
Send a few details and a supervisor will walk your site, identify the vulnerable hours, and return a written coverage plan with flat hourly pricing — no obligation.
- Same-day response on urgent coverage requests
- Licensed, guard-card verified, uniformed officers
- GPS-tracked patrol reports delivered every morning
- Short-term, event, and long-term contracts available