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Encyclopedia entry

Incident Report

The written record an officer creates documenting an observed event, action taken, and follow-up needed.

An incident report is a written, timestamped record created by a security officer documenting what was observed or occurred — a break-in, a trespass encounter, a maintenance hazard, an alarm response — along with actions taken and any follow-up recommended.

Consistent, factual incident reporting matters for several audiences: property management deciding on repairs or policy changes, insurance claims, HOA board oversight, and, when relevant, law enforcement or legal proceedings.

Good incident reports stick to observed facts and actions taken rather than speculation or legal conclusions, since they may later be reviewed by attorneys, insurers, or a court.

Related entries

Post OrdersThe written, site-specific instructions that tell an officer exactly what to do at a given assignment.Trespass Letter (No-Trespass Notice)A written notice informing a specific person they are no longer permitted on a property.Security MetricsThe measurable data points — incident counts, patrol frequency, response times — used to track a security program's performance.

Official sources

  1. [1]Cal. Bus. & Prof. Code § 7583.2 — RecordkeepingCalifornia Legislative Information

Links point to the publishing agency or the California Legislative Information text. Government pages are reorganized periodically — if a link moves, search the code section or agency name at the official site.

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General industry and regulatory usage — not legal advice, and not an endorsement by BSIS, the Department of Consumer Affairs, or any law-enforcement agency. Statutes, regulations, and local ordinances change; verify current text at the official government source or with your attorney.

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